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Privacy Policy

Privacy and Security Policy

The following information about our Privacy Policy reflects the commitment of the association OBSERVATORIO DEL IMPACT SOCIAL Y ETICO DE LA INTELLIGENCIA ARTIFICIAL (hereinafter, OdiseIA), as data controller, to maintain and guarantee secure relationships through the protection of personal data, guaranteeing the right to privacy of each of the users of our services.

Identification of the Data Controller

  • Company name: OBSERVATORY OF THE SOCIAL AND ETHICAL IMPACT OF ARTIFICIAL INTELLIGENCE (OdiseIA)

  • CIF: G88555354

  • Registered office: Paseo de Juan XXIII 3, 28040 Madrid

  • Email: gdpr@odiseia.org

Treatments and purposes of the data collected

Any personal data that you provide us when visiting our web portal will be treated in accordance with data protection regulations and will only be collected, processed and used for lawful, legitimate and informed purposes. For this reason, we detail all the purposes for which OdiseIA uses personal data. 

Through the contact forms to become a member of OdiseIA as an individual member.


The name and surname of the applicant will be requested, as well as their ID, email, details about their employment and the way in which they are related to the artificial intelligence sector. Likewise, a brief motivation will be required to belong to the entity, in addition to sending the resume or Linkedin professional profile link.

Purposes. manage the incorporation of new members to the association, verifying the information provided to determine their suitability and aptitude for it.

Legitimation. The legitimate basis on which the data will be processed lies in your consent and the execution of pre-contractual measures at the request of the interested party and, in the event that you become part of the association, the application of the corresponding contractual measures (art. 6.1 .a) and b) of Regulation (EU) 2016/679).

Conservation periods: The data will be kept for the time necessary to fulfill the indicated purposes,

Through the contact forms to become a member of OdiseIA as an institutional partner.


The name of the company and its website will be requested, as well as its CIF, number of employees and contact person information (name, email and telephone number).  An explanation will also be requested about the way in which it is related to the artificial intelligence sector and a brief motivation for belonging to the entity.

Purposes. manage the incorporation of new members to the association (in this case, as institutional partners)  verifying the information provided to determine their suitability and aptitude for it.

Legitimation. The legitimate basis on which the data will be processed lies in your consent and the execution of pre-contractual measures at the request of the interested party and, in the event that you become part of the association, the application of the corresponding contractual measures (art. 6.1.a) and b) of Regulation (EU) 2016/679).

Conservation periods: The data will be kept for the time necessary to fulfill the indicated purposes,

By subscribing to the newsletter:


Your email will be requested for the following purposes.

Purpose. Provide information about the activity of the association and its events, as well as any other relevant aspect of it.

Legitimation.  The legitimate basis with which the data will be processed lies in your consent and the execution of pre-contractual measures at the request of the interested party (art. 6.1.a) and b) of Regulation (EU) 2016/679).

Conservation periods: The data will be kept for the time necessary to respond to the questions raised.

Recipients

Unless legally required, your data will only be communicated to the following categories of recipients if they are:
necessary to:

  • Courts and Tribunals, as well as other possible conflict resolution bodies.

  • State Security Forces and Bodies.

With the suppliers who need access to personal data for the provision of the services that we have contracted from them or who, due to the operation of our electronic services (website, emails, cloud) may have access to certain personal data, we have signed the confidentiality and personal data processing contracts necessary and required by regulations to protect your privacy (article 28.3 GDPR).

Rights

You can exercise the following rights by writing to gdpr@odiseia.org. In order to process the request to exercise rights, you must include name and surname, request in which the request is specified, address for notification purposes, date and signature. Depending on the request, it may be necessary to verify the identity of the USER, so, if it is deemed necessary, a photocopy of the DNI or other valid identification document will be requested.

  • Right to request access to personal data

  • Right to request its rectification or deletion

  • Right to request the limitation of your treatment

  • Right to object to treatment

  • Right to data portability

  • Right to withdraw consent at any time

You can visit the website of the Spanish Data Protection Agency to learn more information about your rights, as well as file a claim if we do not respond to your request for rights in the exercise of your rights.

Cookies

The cookies installed on this website are only technical, to facilitate the use of the web, so they do not collect any personal data. You can consult our technical cookies in Cookies Policy.

Protection of minors' data

If you are under 16 years old and want to contact us, please notify your parents so that they can do so.

Changes to the Privacy Policy

ODISEIA is present on different social networks, with the purpose of reporting on its activities. Sometimes we may process user data for the following purposes: process requests and queries submitted to ODISEIA, report on activities and events organized by ODISEIA, report on services offered by ODISEIA, propose collaborations, Interact through official profiles. The processing of these personal data is justified when the USER has specifically consented to the use of their personal data for one or more specific purposes, or by legitimate interest of ODISEIA. This includes situations where the USER has an account on the same social network and decides to follow the ODISEIA network, demonstrating interest in the information published.


The USER can access the privacy policies of the social network itself at any time, as well as configure their profile to guarantee their privacy. The USER can always control their connections, eliminate content that no longer interests them and restrict who they share their connections with; To do this you must access your privacy settings.


ODISEIA may access and process public information about the USER, especially their contact name. This information is only used within the same social network and will only be added to an ODISEIA file when necessary to process a USER request or when explicit consent has been obtained.


Once the USER becomes a follower or joins the ODISEIA social network, they can post comments,
links, images, photographs or any other type of multimedia content supported by the network. In all cases, the USER must be the owner of the published content, have the copyright and intellectual property rights, or have the consent of affected third parties. The publication of any content on the social network that may be considered offensive or that infringes intellectual or industrial property rights, image rights or the law is expressly prohibited. In such cases, ODISEIA reserves the right to immediately remove the content without prior notice and may request the permanent blocking of the USER. ODISEIA is not responsible for the content freely published by a USER. Each USER is primarily responsible for their privacy and must be aware that their publications will be accessible by other users.

Security Measures

In accordance with the provisions of current regulations on the protection of personal data, OdiseIA is complying with all the provisions of the GDPR and LOPDGDD regulations for the processing of personal data under its responsibility, and manifestly with the principles described in article 5 of the GDPR, by which they are processed in a lawful, fair and transparent manner in relation to the interested party and adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

OdiseIA guarantees that it has implemented appropriate technical and organizational policies to apply the safety measures.
security established by the GDPR and the LOPDGDD in order to protect the rights and freedoms of users and has communicated the appropriate information so that they can exercise them.

Changes to the Privacy Policy

Our Privacy Policy may be updated due to changes and legal needs, as well as improvements and changes included in the way we offer and provide our services. Therefore, we recommend that you visit and access our Privacy Policy periodically, to be able to access and learn about the latest changes that may have been incorporated. In the event that said changes are related to the consent given by the USER, in such case an independent and separate notification will be sent to obtain it again.


If during reading you have any questions or concerns about our Privacy Policy or you want to exercise any right or action regarding your personal data, please contact us at the following email address gdpr@odiseia.org.
 

Updated as of 03/25/2024.

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